Excel template · Trackers and spreadsheets
Interview availability tracker template
An interview availability tracker keeps the scheduling for one requisition in one place: who is at which stage, which slots were offered, which are confirmed and who is still waiting. This Excel template puts one row per consultant with the role, the vendor or agency, the stage, the interview slots offered and the confirmed slot as stated, the interviewer, the format, notice or start availability as stated, the status and notes, under a title block with the client, requisition, hiring manager and date, and live counts of consultants, confirmed slots, slots awaited and consultants at each stage. Formatix fills each row from the consultant's CV and the scheduling notes.
Interview scheduling lives in emails, vendor messages and client replies. This tracker turns them into one row per consultant, copying slots and dates exactly as they were written. A slot counts as confirmed only when the messages say both sides accepted it, and nothing moves a consultant to another stage except the latest note.
10 free credits, no card needed. One credit fills one document.
Diese Seite auf Deutsch · Cette page en français · Esta página en español · Deze pagina in het Nederlands · Den här sidan på svenska · Denne side på dansk · Denne siden på norsk · Questa pagina in italiano · Esta página em português
What's in the template
An interview scheduling tracker in Excel for one IT requisition: one row per consultant with role, vendor or agency, stage, the interview slots offered and the confirmed slot as stated, interviewer, format, notice or start availability as stated, status and notes, under live counts of confirmed and awaited slots and a count per stage.
- Client, requisition, hiring manager and date
- Live counts: consultants, confirmed slots, slots awaited, count per stage
- One row per consultant: role, vendor or agency, stage
- Slots offered and confirmed slot as stated, interviewer, format
- Notice or start availability as stated, status and notes
What it's for: Scheduling interviews for every consultant on a requisition.
ExcelDelivered as an Excel workbook you can edit and share.
Who uses it
IT staffing delivery coordinators
Every consultant's interview status for a requisition on one sheet.
Vendor managers
Submissions from several vendors tracked side by side.
Account managers
A clear view of what the client still owes: slots, confirmations and feedback.
How you use it
- 1
Pick the template
Open Formatix, choose this template in Studio, and give us your website. We pull your logo, colours and fonts and rebuild the template in your brand. You see a sample before you use it.
- 2
Drop the CV and the scheduling notes
Upload each consultant's CV with the requisition details and the scheduling emails, vendor messages or notes. One credit fills one row.
- 3
Check and send
The filled workbook appears for checking. Edit anything, then download the editable Excel file.
Download or automate? The free download is a plain file you fill in by hand. In Formatix the template is rebuilt in your brand, with your logo, colours and fonts taken from your website, and filled from a CV or your notes in about a minute. What you keep is the finished document: an editable Word, PowerPoint or Excel file.
Ask for changes in plain words, such as "move the photo to the right" or "add a Languages section", and the template is updated with the rest of its formatting kept. If you already have a document you send clients, upload that instead and Formatix turns it into a template. How Studio builds templates
Questions about this template
- Will it convert time zones or work out dates?
- No. Slots, the confirmed slot, notice and start availability are copied as stated, with their own days, dates and times. A time zone is never converted, and a date is never worked out from a weekday or the reverse.
- When is a slot confirmed?
- Only when the documents say it was confirmed or accepted by both sides. Otherwise it stays in the slots offered.
- Does it include rates or visa status?
- No. Salary, day rate, visa and IR35 status are never put in this tracker.
- What do the counts show?
- Consultants, confirmed slots, slots awaited and the number of consultants at each stage, from Submitted to Placed, Withdrawn or Rejected. They update as you edit the rows.
Related templates and pages
ExcelIT consultant bench hotlistThe weekly hotlist an IT staffing vendor sends to clients and prime vendors in Excel: one row per available consultant with primary skill, total and US / UK years, key technologies, certifications, location, relocation, availability, work authorization / visa, rate and notes (each only as stated), under a cover block with the vendor, the date, the contact for submissions and a live count of consultants, average years, those available immediately and those open to relocation.
ExcelCandidate trackerAn Excel workbook with a shortlist sheet, one row per candidate, and a profile sheet for each candidate, ready to filter and share.
Use the interview availability tracker in your brand
Give us your website, and the template is rebuilt with your logo, colours and fonts. Your first ten documents are free, with no card, valid for 14 days.
Formatix fills it from the CV for you: see our CV formatting software, or bulk CV formatting for a whole shortlist at once.