CV formatting software
CV formatting software that puts candidate CVs into your agency's own template
Formatix.AI formats candidate CVs into your agency's own template: Word, PowerPoint, Excel or PDF. It takes the CV a candidate sends you, in any layout and any language, and returns it as the document you already send clients: your logo, your headings, your section order, your fonts, with no retyping. It builds the template from a document you upload, so there is nothing to design. Most agencies are formatting live within ten minutes of signing up. Executive search firms use the same engine for candidate profiles, shortlist decks and assessment reports.
No credit card. Your first ten CVs are free, and the trial credits are valid for 14 days.
How the software works
- 1
Drop the document you send clients today
A finished candidate profile in Word, a shortlist deck in PowerPoint or a tracker in Excel. The template agent reads it, works out which parts are candidate data and which parts are your brand, and turns it into a reusable template. You get a filled sample by email to check before anything goes live.
- 2
Drop a CV, or ten
PDF, Word, scanned image or a LinkedIn export. The extraction reads the whole document, including tables, two-column layouts and 40+ languages, and maps every section to your template: experience, education, skills, languages, certifications, referees.
- 3
Send the result
A client-ready file in your template, side by side with the original so you can check it, in about thirty seconds per CV. Download it, email it from the platform, or push it to your ATS.
See how it works
From CV to branded profile
Drop in a CV and get a profile in your brand, ready to check and send.
Every format your clients ask for
Most CV formatting software stops at Word or PDF. Agencies also send PowerPoint shortlists and Excel trackers, and clients expect them in the house style too. Formatix.AI produces all four from the same extraction.
Word
Candidate profiles, bios and formatted CVs in your .docx template, fully editable.
PowerPoint
Shortlist decks with one slide per candidate, or comparison slides, in your deck design.
Excel
Longlists and trackers with one row per candidate and a detail sheet each.
Any of the above as a locked PDF for sending on.
Automated CV formatting for recruitment agencies: what changes
Templates built from your documents, not from a designer
Upload the profile your consultants already use and the agent converts it. Clients notice nothing changed, except the speed.
Consistent output across the whole team
Every consultant sends the same document, whatever the CV looked like when it arrived. No more rebuilding in Word on a Friday afternoon.
Bulk formatting for shortlists
Format an entire candidate slate in one go and get the deck, the tracker and the individual profiles from the same batch.
Works inside the AI tools you already use
Agencies on ChatGPT, Claude or other AI assistants that support connectors can format CVs from inside those assistants through our MCP connection, with their Formatix account.
Formatting by email
Consultants can forward a CV to a formatting address and get the finished document back by reply, without opening the platform.
GDPR by design
CVs are processed and returned, not kept. Data stays in the UK and EU, and no candidate document is used for training.
How it compares with other CV formatting tools
Most tools in this category do one thing well: a Word or PDF CV in a fixed template, priced by quote. The differences that matter to an agency are the outputs, how the template gets made, and what a CV costs.
| What you get | Formatix.AI | Typical CV formatting tools |
|---|---|---|
| Output formats | Word, PowerPoint, Excel and PDF from one extraction | Word or PDF |
| How the template is made | Automatically, from a document you upload; checked with a sample by email | Built by the vendor's team, often over days |
| Price per CV | From £0.77, plans from £20 a month, 10 free to start | Quote-only or enterprise contracts |
| Access from ChatGPT, Claude, other AI assistants that support connectors | Yes, via MCP, with your Formatix account | Rarely |
| Languages | 40+ | Usually English plus a few |
| Data retention | Kept only for the retention period you set, never used for training | Varies; ask |
Detailed comparisons: Allsorter, HireAra, CV-Transformer, DaXtra.
Pricing in one line
Plans start at £20 a month for 20 CVs (£1 per CV) and fall to £0.77 per CV on the Enterprise plan. Every new account gets 10 free credits with no card, valid for 14 days, and top-up packs are available if you do not want a subscription. Full details are on the pricing page.
Questions recruiters ask
- Does the software work with our existing CV template?
- Yes. You upload a filled example of the document you send clients, and the template agent converts it into a reusable template. You receive a sample filled with the same document by email, and you can reply with corrections until it is right.
- Which CV formats can it read?
- PDF, Word (.doc and .docx), RTF, plain text, scanned images and LinkedIn PDF exports, in more than 40 languages including German, French, Spanish, Dutch, Japanese and Chinese.
- How long does one CV take?
- About thirty seconds. Bulk uploads run in parallel, so a shortlist of ten is ready in a couple of minutes.
- Is it GDPR compliant?
- Yes. Records are kept only for the retention period your account sets (or until you delete them), an account's data is deleted within 30 days of closure, and nothing is used to train AI models. Formatix is hosted in the UK (AWS London). Data is handled in the UK and EU with encryption in transit.
- What does it cost?
- Plans start at £20 a month for 20 CVs and reach £0.77 per CV on the Enterprise plan. Ten free credits come with every new account, no card needed.
- Can it produce PowerPoint shortlists and Excel trackers?
- Yes. The same extraction fills a Word profile, a PowerPoint deck and an Excel tracker, each built from the documents your agency already uses.
- Is this automated CV formatting or a CV template tool?
- Automated. The extraction reads the CV and fills your template without anyone retyping or dragging text into boxes. A CV template tool gives you a layout to fill by hand; this software does the filling, in about thirty seconds, in your own recruitment CV template.
- Does it standardise CVs across the whole team?
- Yes. CV standardisation is the point: every consultant's candidates go out in the same house format with the same sections in the same order, whatever the CV looked like on arrival.
- Is it cheaper than outsourcing CV formatting?
- Outsourced CV formatting services typically charge per document with a turnaround of hours or a day. Here a CV costs from £0.77 and comes back in about thirty seconds, with the consultant still able to edit it before sending.
Try it on a real CV
Sign up, drop the document you send clients and a CV, and see the formatted result in a minute. Ten CVs are free.
Prefer us to do it for you? CV formatting service · Hiring in the US? Resume formatting software · Shortlists in PowerPoint? Automate shortlist decks in your own template