Excel template · Trackers and spreadsheets
IT consultant bench hotlist template
A bench hotlist is the weekly list an IT staffing vendor sends to clients and prime vendors of the consultants available for new projects. This Excel template puts one row per consultant: primary skill, total years and years in the US or UK, key technologies, certifications, current location, relocation, availability, work authorization or visa, rate and notes, each only as stated. A cover block above the rows gives the vendor, the hotlist date and the contact for submissions, with live counts of consultants listed, average total years, those available immediately and those open to relocation. Formatix fills one row from each consultant's resume and your notes; the hotlist grows with the bench.
Bench sales teams rebuild the hotlist every week from a dozen resumes and a stack of notes. This template does the row for each consultant and keeps the counts at the top live. Because the hotlist goes to many clients, it never guesses a rate, a visa status or an availability date, and it can list consultants by initials when you want it anonymised.
10 free credits, no card needed. One credit fills one document.
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What's in the template
The weekly hotlist an IT staffing vendor sends to clients and prime vendors in Excel: one row per available consultant with primary skill, total and US / UK years, key technologies, certifications, location, relocation, availability, work authorization / visa, rate and notes (each only as stated), under a cover block with the vendor, the date, the contact for submissions and a live count of consultants, average years, those available immediately and those open to relocation.
- Cover block: vendor, date, contact for submissions
- Live counts: consultants, average years, available immediately, open to relocation
- One row per consultant: primary skill, total and US / UK years, key technologies, certifications
- Location, relocation, availability, work authorization / visa and rate as stated
- Notes
What it's for: The weekly list of available consultants for clients and prime vendors.
ExcelDelivered as an Excel workbook you can edit and share.
Who uses it
Bench sales recruiters
The weekly hotlist built from resumes, not retyped.
IT staffing vendors
One consistent list of available consultants for every client and prime vendor.
Delivery managers
A live view of who is available, from when and where.
How you use it
- 1
Pick the template, or upload your client's
Choose this template in Studio, or upload your client's mandated format and Formatix builds the template from it. You see a sample before you use it.
- 2
Drop the resumes and your notes
Upload each consultant's resume with your notes on availability, work authorization, location, relocation and rate, and the hotlist date and contact. One credit fills one row.
- 3
Check and send
The filled workbook appears for checking. Edit anything, then download the editable Excel file.
Download or automate? The free download is a plain file you fill in by hand. In Formatix the template is rebuilt in your brand, with your logo, colours and fonts taken from your website, and filled from a CV or your notes in about a minute. What you keep is the finished document: an editable Word, PowerPoint or Excel file.
Ask for changes in plain words, such as "move the photo to the right" or "add a Languages section", and the template is updated with the rest of its formatting kept. If you already have a document you send clients, upload that instead and Formatix turns it into a template. How Studio builds templates
Questions about this template
- Will it fill in a rate or visa status?
- Only as the resume or your notes state them. A rate is never taken from the skill, the market or a previous contract, and a work authorization status is never inferred from a name, a nationality, a university or a country of work. A cell with nothing stated stays blank.
- Can the hotlist be anonymised?
- Yes. When your notes say so, consultants are listed by initials. The consultant's email, phone, home address and current client names are never printed unless your notes ask for them.
- How are the years counted?
- Total years as stated, or counted only from the earliest professional role when the dates allow. Years in the US or UK add up only roles whose stated locations are in that country, with overlapping roles counted once. Years are whole numbers; a blank means the dates do not allow a count.
- What do the counts at the top show?
- Consultants listed, average total years, consultants available immediately and consultants open to relocation. They are formulas, so they update as you add, remove or edit rows.
Related templates and pages
WordIT consultant submission resumeThe one-page resume an IT staffing vendor sends when it submits a consultant to an end client or a prime vendor, in the plain single-column form hiring managers expect: a boxed submission details grid with the requisition, the submitting vendor, availability, work authorization / visa, location and relocation and the rate (each only as stated), the professional summary, the key skills matched to the requirement with years, technical skills by category, certifications and education, and recent project experience with client, role, dates, environment and responsibilities.
ExcelInterview availability trackerAn interview scheduling tracker in Excel for one IT requisition: one row per consultant with role, vendor or agency, stage, the interview slots offered and the confirmed slot as stated, interviewer, format, notice or start availability as stated, status and notes, under live counts of confirmed and awaited slots and a count per stage.
Use the it consultant bench hotlist in your brand
Give us your website, and the template is rebuilt with your logo, colours and fonts. Your first ten documents are free, with no card, valid for 14 days.
Formatix fills it from the CV for you: see our CV formatting software, or bulk CV formatting for a whole shortlist at once.