Public sector suppliers
Agency social worker compliance checklist
Before a locum social worker starts with a council in England, the agency checks their Social Work England registration, DBS, identity, right to work and references, and for child and family work the DfE agency rules. Formatix fills the checklist from the CV and your compliance file and lists what is still needed before the assignment starts.
No credit card. Your first ten CVs are free, and the trial credits are valid for 14 days.
What it is
Social workers in England are registered with Social Work England. Since 31 October 2024, councils using agency child and family social workers follow the DfE agency rules, which include three years' post-qualifying experience in local authority employment, a three-month rule for workers who leave a substantive post nearby, and two detailed references on a standard template.
The Formatix template covers the assignment and agreed rates; registration, the register check, conditions, fitness to practise orders, AMHP and BIA annotations, qualification and ASYE; the DfE agency rules for child and family work; enhanced DBS with barred lists and the Update Service; identity and right to work; references; safeguarding training, health declaration and driving; the agency declaration; and a Still needed box.
Post-qualifying experience is never worked out from the CV's dates. What the CV says goes in the details, and the check is left for your record.
What Formatix fills in
| Field | Filled from |
|---|---|
| Council, job title, team, practice area, dates, hours, notice | The booking and your notes |
| Pay and charge rates | Your notes, exactly as agreed, with the basis |
| SW number, register status, check date and who checked, annotations, qualification, ASYE | The register check and your file |
| DfE agency rules: three years' PQE, left a substantive role recently, detailed references | Your check records, only as recorded |
| Enhanced DBS: barred lists, number, issue date, Update Service | The certificate and your file |
| Identity, right to work, references, other checks | Your compliance file |
| Agency, signatory and sign-off date | Your notes, never today's date by default |
What stays blank
| Field | Why it stays blank |
|---|---|
| Three years' PQE when your record does not confirm it | Left empty; the CV's account goes in the details and, if unclear or under three years, on the Still needed list. |
| The child and family rows for adults' or mental health work | Left empty because they do not apply. |
| An HCPC number | Never used as the registration for a social worker in England. |
| Date of birth, document numbers, National Insurance number, health details | Never written; health is shown only as "health declaration completed". |
The Still needed list
The checklist ends with a "Still needed before the assignment starts" box: for example confirmation of three years' post-qualifying experience in local authority employment, a second detailed reference on the standard template, the DBS certificate number and issue date, the register check date, or the rates agreed with the council.
Frequently asked questions
- Is this an official council or DfE form?
- No. It is a Formatix template, and its footer says it is not an official form. If a council gives you its own checklist, upload that and Formatix builds the template from it.
- Does Formatix check the Social Work England register?
- No. It copies the register check from your file. The checks stay with your compliance team.
- Does it work with our ATS or CRM?
- JobAdder, Salesforce, HubSpot and Ezekia connect to Formatix natively on every plan, including the free trial. Any other ATS or CRM works with Formatix by email: send the CV and your notes to [email protected] and the filled document comes back.
More for this kind of firm
- For public sector suppliersFramework CVs for call-offs and the compliance checklists that go with each booking.
- Agency social worker referenceThe agency social worker reference is the standard reference a referee at a local authority gives for an agency child and family social worker.
- Locum social worker profileA locum social worker profile is what an agency sends a council with a social worker for a vacancy.
- Government Digital and Data role CVA Government Digital and Data role CV maps a consultant to a role and level in the UK Government Digital and Data Profession Capability Framework, with evidence for every skill that level needs.
- Security-cleared candidate profileA security-cleared candidate profile presents a candidate to a defence, security, policing or government client with every clearance they hold recorded first.
- Framework bid rate cardA framework bid rate card lists every role and day rate a supplier puts into a public-sector framework bid or call-off.
Try it on your next booking
Upload the form your buyer issues and a CV, and see what gets filled in.
No credit card. Your first ten CVs are free, and the trial credits are valid for 14 days.
Formatix template for agencies supplying social workers to councils in England. Not an official form. Registration details follow Social Work England; the child and family rows follow the DfE statutory guidance on agency rules (in effect from 31 October 2024).