Word template · Executive
Solvency II key function holder profile template
Under Solvency II, the people who effectively run an insurer and those who hold a key function (risk management, compliance, internal audit and the actuarial function) must be fit and proper, and the insurer notifies its supervisor when it appoints them. This Word template is the profile a search firm gives the insurer for that notification. It opens with the appointment: the key function or role, the undertaking, the supervisory authority, start, term and expected time commitment. Then come a fit and proper summary, fitness by the areas of EIOPA's governance guidelines (insurance and financial markets, business strategy and business model, system of governance, financial and actuarial analysis, regulatory framework) plus the expertise of the key function itself, career, education and training, and finally propriety, conflicts of interest, other mandates and time commitment, independence of mind, the contribution to the board's collective knowledge, and the points still open. It supports the insurer's notification and never replaces the supervisor's own form.
A CRO or head of actuarial function is often put forward on a CV written for a different audience. The insurer's compliance team then has to work out which part of it shows knowledge of the system of governance or of financial and actuarial analysis. This profile puts the evidence against each area, with the organisation and the period, and leaves an area out when the CV shows nothing for it.
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An editable file with neutral branding and a fictional example candidate, to fill in by hand. Formatix fills it automatically from a CV.
What's in the template
The fit and proper profile for a person who runs an EU insurer or holds a key function (risk management, compliance, internal audit, actuarial) under Solvency II Art. 42: the appointment and the supervisory authority, a fit and proper summary, fitness by the areas of EIOPA Guideline 11 plus the key function's own expertise, career, qualifications, then propriety, conflicts of interest, other mandates and time commitment, independence of mind and the contribution to the AMSB's collective knowledge, all from your notes only. Supports the undertaking's notification to its supervisor, never replaces the supervisor's form.
- The appointment: key function or role, undertaking, supervisory authority, start, term and time commitment
- Fit and proper summary from the consultant's notes
- Fitness by area: insurance and financial markets, strategy, governance, financial and actuarial analysis, regulation
- Career, education, training and languages
- Propriety, conflicts of interest and independence of mind, as declared
- Other mandates, contribution to the AMSB and open points
What it's for: Placing a director or key function holder at an EU insurer or reinsurer.
WordDelivered as an editable Word file, or saved as PDF.
Who uses it
Search firms placing insurance executives and NEDs
A fit and proper profile the insurer's company secretary can use straight away for the notification.
Recruiters for risk, actuarial, compliance and audit leaders
Key function holders shown with the evidence a supervisor looks for, in your brand.
Every page of the example
The example is in Formatix branding with fictional content. When you pick this template, it is rebuilt with your logo, colours and fonts before you use it.
How you use it
- 1
Pick the template
Open Formatix, choose this template in Studio, and give us your website. We pull your logo, colours and fonts and rebuild the template in your brand. You see a sample before you use it.
- 2
Drop the CV and your notes
Upload the candidate's CV with your notes: the key function, the undertaking and its supervisor, the start date and time commitment, what the candidate declared about repute, conflicts and other mandates, and what is still open. One credit fills one document.
- 3
Check and send
The filled document appears beside the original for checking. Edit anything in place, then download the Word file or save it as PDF.
Download or automate? The free download is a plain file you fill in by hand. In Formatix the template is rebuilt in your brand, with your logo, colours and fonts taken from your website, and filled from a CV or your notes in about a minute. What you keep is the finished document: an editable Word, PowerPoint or Excel file.
Ask for changes in plain words, such as "move the photo to the right" or "add a Languages section", and the template is updated with the rest of its formatting kept. If you already have a document you send clients, upload that instead and Formatix turns it into a template. How Studio builds templates
Questions about this template
- Which roles is it for?
- People who effectively run an EU insurer or reinsurer, such as executive and non-executive directors, and the holders of the four key functions: risk management, compliance, internal audit and actuarial.
- Is this the supervisor's notification form?
- No. Each supervisor has its own form. This profile gathers the information in a clear order so the insurer can complete it. The insurer files the official form.
- Where do propriety and conflicts of interest come from?
- Only from your notes: what the candidate declared and what you checked. Formatix never infers good repute or the absence of conflicts from a CV; with no notes the sections stay empty.
- Can I download this template?
- Yes. A free, editable Word version with neutral branding and a fictional example candidate is on this page, to fill in by hand. To have it rebuilt in your brand and filled automatically, use it in Formatix; you keep an editable Word file.
- Is there a version for banks?
- Yes. The fit and proper board profile at /templates/fit-proper-board-profile follows the EBA/ESMA guidelines and the ECB questionnaire used for banks and investment firms.
Related templates and pages
WordFit and proper board profile (EU banks)The suitability profile an executive search firm prepares when it places a board member, executive or non-executive, or a key function holder such as a CFO, CRO or head of compliance at an EU bank or investment firm, so the institution can complete the supervisor's fit and proper questionnaire. In the order of the EBA/ESMA suitability guidelines and the ECB questionnaire: the appointment, the consultant's summary, knowledge and experience by area with evidence, career with the nature and size of each organisation, education, then reputation, conflicts of interest, time commitment and mandates, independence of mind, collective suitability and open points, all from your notes only. Supports the questionnaire, never replaces it.
ExcelBoard collective suitability matrix (Excel)The collective suitability matrix of a bank's or insurer's management body in Excel, for the nomination committee and the search firm planning an appointment the supervisor will assess: current, leaving and proposed members as columns, the areas the EBA/ESMA guidelines ask the body to cover collectively as rows, ratings 1 to 3 from your notes with live counts of members rated 2 or 3 and a coverage flag, independence, and a time commitment sheet with each member's directorships as counted under CRD Art. 91(4) and the Art. 91(3) limit check. A working tool, not the EBA's own template.
WordBoard and NED CVA board CV for non-executive directors, chairs and trustees: the board roles beside the photo or initials, three board credentials (sectors, board experience, professional standing, as stated), the current board portfolio with committees and start dates, board contribution, previous board roles, the executive career condensed to one line of scope per role, education and memberships.
Use the solvency ii key function holder profile in your brand
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