Word template · Reports
School confirmation of agency staff checks (KCSIE)
Keeping Children Safe in Education asks schools and colleges to obtain written notification from an agency that it has carried out the same checks the school would carry out on its own staff, including who obtained the enhanced DBS certificate and whether it disclosed anything. This Word template is that notification, set out on KCSIE 2026 (paragraphs 364 to 367), in your agency's brand: the supply worker and the booking; each check with the date completed and its details (identity, enhanced DBS with children's barred list information, prohibition from teaching, qualifications, right to work, overseas checks, fitness, references, and childcare disqualification and section 128 where they apply); the enhanced DBS certificate and who obtained it; the worker's photo for the school's identity check on arrival; the agency's confirmation; and a box for the school to complete for its single central record. Formatix fills it from your vetting record. It is a Formatix template, not an official form.
A school relies on this letter instead of doing the checks itself, so the dates and details have to match your vetting record exactly. This template copies them from that record and leaves a check empty if the record does not confirm it, even when the CV mentions it. Anything still to obtain is listed at the end for the agency, and the signature is always left for a person to sign.
10 free credits, no card needed. One credit fills one document.
An editable file with neutral branding and a fictional example candidate, to fill in by hand. Formatix fills it automatically from a CV.
What's in the template
The written notification a supply agency sends a school or college to confirm it has carried out the same checks the school would, as Keeping Children Safe in Education 2026 (paragraphs 364 to 367) asks: each check with its date and details, the enhanced DBS certificate and who obtained it, the worker's photo for the check on arrival, and a box for the school's single central record. Not an official form.
- Supply worker and booking: school, role, start date, reference
- Each check with date and detail: identity, enhanced DBS with barred list, prohibition, qualifications, right to work
- Overseas checks, fitness, references, childcare disqualification and section 128 where they apply
- Enhanced DBS certificate: who obtained it, number, issue date, Update Service
- On arrival: photo for the school's identity check
- For the school: single central record box, and Still needed
What it's for: Confirming a supply worker's checks to the school before the booking starts.
WordDelivered as an editable Word file, or saved as PDF.
Who uses it
Supply teaching agencies
A confirmation for every booking, for teachers, teaching assistants and cover supervisors.
Vetting and compliance teams
Each check and its date taken from your record, with the gaps listed before the booking starts.
Agencies supplying colleges and early years
Childcare disqualification and section 128 rows that fill only where they apply.
Every page of the example
The example is in Formatix branding with fictional content. When you pick this template, it is rebuilt with your logo, colours and fonts before you use it.
How you use it
- 1
Pick the template
Open Formatix, choose this template in Studio, and give us your website. We pull your logo, colours and fonts and rebuild the template in your brand. You see a sample before you use it.
- 2
Drop the CV and your vetting record
Upload the worker's CV with the booking from the school and your vetting record: the checks completed, their dates and the DBS certificate details. One credit fills one document.
- 3
Check, sign and send
The filled confirmation appears beside the original for checking. Obtain the items on the Still needed list, remove that box, sign it and send the Word file or a PDF to the school.
Download or automate? The free download is a plain file you fill in by hand. In Formatix the template is rebuilt in your brand, with your logo, colours and fonts taken from your website, and filled from a CV or your notes in about a minute. What you keep is the finished document: an editable Word, PowerPoint or Excel file.
Ask for changes in plain words, such as "move the photo to the right" or "add a Languages section", and the template is updated with the rest of its formatting kept. If you already have a document you send clients, upload that instead and Formatix turns it into a template. How Studio builds templates
Questions about this template
- Is this an official DfE form?
- No. KCSIE asks for written notification but does not prescribe a form. This template follows paragraphs 364 to 367 of KCSIE 2026 and its footer says it is not an official form. It carries no DfE branding.
- Will it confirm a check because the CV mentions it?
- No. A CV line such as "Enhanced DBS" or "QTS 2016" can go in the details, but the check is confirmed only when your vetting record says the agency carried it out, or that it does not apply to this role.
- Why is there a photo on it?
- KCSIE asks schools to check that the person who arrives is the person the agency checked. The worker's photo is printed in the On arrival box for that check, when the CV or your file has one.
- Who signs it?
- The agency. The signature is always left blank, and the date is filled only when your notes give it, never today's date by default.
- What does the school fill in?
- The single central record box: the date the confirmation was received, the DBS details provided, the identity check on arrival and who recorded it. Formatix leaves it blank for the school.
Related templates and pages
WordSupply teacher compliance checklistThe temporary worker compliance checklist a supply agency sends a school or academy trust when it confirms a booking: booking details, the worker and a recent photograph, charge rate before and after AWR, agency fee and payment type, the employment checks (identity, right to work, QTS / QTLS, references, DBS, barred list, prohibition) with their details, the buyer's extra requirements, the supplier declaration and what is still needed. Ticks and rates only as stated. Structure based on RM6376 Annex C (Open Government Licence v3.0). Not an official form.
WordSupply teacher profileThe one-page profile a supply agency sends a school with a teacher: QTS, QTLS or ECT status, key stages and subjects, SEN and SEND experience, availability (day-to-day, short-term, long-term), schools taught at with type, phase and dates, behaviour management and curriculum strengths, safeguarding training date and whether the DBS is on the update service. Every status, check and tick only as stated; exactly one page per teacher.
Use the school confirmation of agency staff checks (kcsie) in your brand
Give us your website, and the template is rebuilt with your logo, colours and fonts. Your first ten documents are free, with no card, valid for 14 days.
Formatix fills it from the CV for you: see our CV formatting software, or bulk CV formatting for a whole shortlist at once.