Word template · Reports
Supply teacher compliance checklist template
A supply teacher compliance checklist is the form a supply agency sends a school or academy trust when it confirms a booking, showing who the worker is, what the booking costs and which employment checks the agency has completed. This Word template follows the structure of the Temporary Worker Compliance Checklist in Annex C of the RM6376 Supply Teachers and Education Recruitment framework, in the agency's own brand: the booking (buyer, school, reference, job title, subject, placement dates, working pattern and days booked); the worker's name, a recent photograph and whether they have the skills for the role; the worker charge rate before and after AWR, the agency fee, the total daily charge and the payment type; the employment checks (identity, right to work, QTS or QTLS, employment history and references, DBS, barred list, prohibition) with their details; the buyer's extra requirements; the supplier declaration and sign-off; and a Still needed list. Formatix fills it from the worker's CV and your compliance notes. It is a Formatix template, not an official form.
Every booking under the framework can need the same checklist, and the facts for it sit in three places: the worker's CV, the agency's vetting record and the booking from the school. This template brings them together on one form. A check is ticked only when your records say the agency completed it, rates are copied exactly as agreed, and anything missing is listed for you to obtain before the booking is confirmed.
10 free credits, no card needed. One credit fills one document.
What's in the template
The temporary worker compliance checklist a supply agency sends a school or academy trust when it confirms a booking: booking details, the worker and a recent photograph, charge rate before and after AWR, agency fee and payment type, the employment checks (identity, right to work, QTS / QTLS, references, DBS, barred list, prohibition) with their details, the buyer's extra requirements, the supplier declaration and what is still needed. Ticks and rates only as stated. Structure based on RM6376 Annex C (Open Government Licence v3.0). Not an official form.
- Booking: buyer, school, reference, job title, subject, dates, working pattern, days booked
- Worker, recent photograph and skills for the role
- Charge rate pre and post AWR, agency fee, total daily charge, payment type
- Employment checks with details: identity, right to work, QTS / QTLS, references, DBS, barred list, prohibition
- Buyer's additional requirements and supplier declaration (signature left blank)
- Still needed before confirming the booking
What it's for: Confirming a supply booking with a school or academy trust.
WordDelivered as an editable Word file, or saved as PDF.
Who uses it
Supply teaching agencies
One checklist per booking, in your brand, for teachers, teaching assistants and cover supervisors.
Compliance and vetting teams
The checks your record confirms, set out the way the framework checklist asks for them, with the gaps listed.
Education recruitment consultants
Booking, rates and the worker's fit for the role filled in from the booking and the CV.
Every page of the example
The example is in Formatix branding with fictional content. When you pick this template, it is rebuilt with your logo, colours and fonts before you use it.
How you use it
- 1
Pick the template
Open Formatix, choose this template in Studio, and give us your website. We pull your logo, colours and fonts and rebuild the template in your brand. You see a sample before you use it.
- 2
Drop the CV and your records
Upload the worker's CV with the booking from the school and your compliance notes: the checks completed, the agreed rates and the payment route. One credit fills one document.
- 3
Check, sign and send
The filled checklist appears beside the original for checking. Obtain the items on the Still needed list, remove that box, sign it, then download the Word file.
Download or automate? The free download is a plain file you fill in by hand. In Formatix the template is rebuilt in your brand, with your logo, colours and fonts taken from your website, and filled from a CV or your notes in about a minute. What you keep is the finished document: an editable Word, PowerPoint or Excel file.
Ask for changes in plain words, such as "move the photo to the right" or "add a Languages section", and the template is updated with the rest of its formatting kept. If you already have a document you send clients, upload that instead and Formatix turns it into a template. How Studio builds templates
Questions about this template
- Is this the official RM6376 form?
- No. It is a Formatix template for suppliers submitting to schools and academy trusts under the RM6376 framework, and its footer says it is not an official form. The structure follows Annex C of the framework specification, published under the Open Government Licence v3.0. It carries no crest, framework logo or DfE branding. Check the version your buyer asks for before you submit.
- Will it tick a check because the CV mentions it?
- No. A CV is not a compliance record. A line such as "Enhanced DBS on the Update Service" can fill the DBS details, but the check itself is ticked only when your notes or compliance record say the agency completed it. A check that is not mentioned stays unticked; it is never marked No by default.
- Does it work out the charge rate after AWR?
- No. The worker charge rate before and after AWR, the agency fee and the total daily charge are copied exactly as stated. Formatix never adds a fee to a rate, never works out a post-AWR rate and never takes a rate from the role or the region. Days booked are never counted from the dates.
- Who signs it?
- The supplier. The signature box is always left blank for a signature by hand or e-signature. The supplier name, the signatory's name and position, and the date fill only when your notes give them; the date is never set to today by default.
- What personal details stay off the checklist?
- Date of birth, home address, National Insurance number, passport number, share code, nationality and health information are never put on it.
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Use the supply teacher compliance checklist in your brand
Give us your website, and the template is rebuilt with your logo, colours and fonts. Your first ten documents are free, with no card, valid for 14 days.
Formatix fills it from the CV for you: see our CV formatting software, or bulk CV formatting for a whole shortlist at once.