Word template · Candidate profiles
Rail operative profile template (PTS / Sentinel)
A rail operative profile is what a rail labour agency sends a contractor with a track operative, built around what the contractor checks before the operative goes on or near the line. This Word template sets it out in your brand: name and rail role; the Sentinel number and Primary Sponsor; the rail medical and the last drug and alcohol screening as stated; availability, base and shifts; the competences on the operative's Sentinel profile, such as PTS AC, PTS DCCR, COSS, Lookout or Handsignaller, each with its expiry; rail experience, most recent first; and the CSCS card, other tickets and driving licence. Formatix fills it from the CV, the Sentinel profile print and your notes. A competence is never added because the role usually needs it, expiries are copied rather than worked out, and a lapsed competence is marked. It is a Formatix template, not an official form.
Rail contractors read a track operative's profile for the Sentinel number, the sponsor and the competences in date. This template puts those first and takes them from the Sentinel print rather than the CV. The Primary Sponsor is written as stated, never assumed to be your agency, and shifts are shown only as the operative or your notes give them.
10 free credits, no card needed. One credit fills one document.
An editable file with neutral branding and a fictional example candidate, to fill in by hand. Formatix fills it automatically from a CV.
What's in the template
The profile a rail labour agency sends a rail contractor with a track operative: Sentinel number and Primary Sponsor, rail medical and the last drug and alcohol screening as stated, availability, base and shifts, the competences on their Sentinel profile (PTS AC, PTS DCCR, COSS, Lookout and others) with expiry, rail experience and other cards and tickets. Expiries are copied, never worked out; a lapsed competence is marked. Not an official form.
- Name and rail role
- Sentinel number, Primary Sponsor, medical and last D&A screening as stated
- Availability, base and shifts (days, nights, weekends) as stated
- Competences as on the Sentinel profile, each with its expiry
- Rail experience, most recent first
- CSCS card, other tickets and driving licence
What it's for: Putting a track operative forward to a rail contractor with their competences up front.
WordDelivered as an editable Word file, or saved as PDF.
Who uses it
Rail labour agencies
A profile for every operative you put forward, with the competences up front.
Agencies acting as Primary Sponsor
Sponsor, medical and screening facts set out the way contractors check them.
Resourcing coordinators
Lapsed competences marked before the profile goes out.
How you use it
- 1
Pick the template
Open Formatix, choose this template in Studio, and give us your website. We pull your logo, colours and fonts and rebuild the template in your brand. You see a sample before you use it.
- 2
Drop the CV and Sentinel print
Upload the operative's CV with their Sentinel profile print or screenshot, certificates, the medical and screening record, and your notes on availability and shifts. One credit fills one document.
- 3
Check and send
The filled profile appears beside the originals for checking. Edit anything in place, then download the Word file or a PDF for the contractor.
Download or automate? The free download is a plain file you fill in by hand. In Formatix the template is rebuilt in your brand, with your logo, colours and fonts taken from your website, and filled from a CV or your notes in about a minute. What you keep is the finished document: an editable Word, PowerPoint or Excel file.
Ask for changes in plain words, such as "move the photo to the right" or "add a Languages section", and the template is updated with the rest of its formatting kept. If you already have a document you send clients, upload that instead and Formatix turns it into a template. How Studio builds templates
Questions about this template
- Where do the competences come from?
- Only from the Sentinel profile, certificates or your notes. A competence is never added because the role usually needs it, and an expiry is never worked out from a course date.
- Does it work out the medical expiry?
- No. The rail medical is copied as stated, for example "Sentinel medical, valid to 14/05/2028". The template never calculates it from the operative's age or the date of the medical.
- How is a lapsed competence shown?
- As Expired, only when the documents say it has lapsed or its stated expiry date is earlier than the date of your notes.
- Does Formatix check Sentinel?
- No. It copies what the Sentinel print and your notes say. The contractor still checks the operative's card and competences on Sentinel.
- What personal details stay off?
- Date of birth, home address, phone, email, National Insurance number and medical details beyond the medical line are never printed.
Related templates and pages
ExcelOperative competency and card expiry matrixAn Excel matrix of the operatives on a client site or framework, one row each: CSCS card type, number and expiry, CPCS or NPORS plant card with categories, SMSTS or SSSTS, other tickets, and for rail work the Sentinel number, PTS and medical expiry and the date of the last drug and alcohol test. An expiry turns red once it has passed and amber within 90 days of the as-at date, only where a full date was given, with live counts at the top. Not an official form.
WordConstruction operative profileThe profile a labour agency sends a construction or civils client with an operative: trade, start date, base, travel and driving licence across the top, then the cards a site manager asks about (CSCS card type, number and expiry; CPCS or NPORS plant cards with their categories), tickets and training, qualifications, plant operated and recent site experience. Cards, categories and expiry dates only as printed or stated; a card is marked Expired only when a stated date has passed. Two pages at most. Not an official form.
Use the rail operative profile (pts / sentinel) in your brand
Give us your website, and the template is rebuilt with your logo, colours and fonts. Your first ten documents are free, with no card, valid for 14 days.
Formatix fills it from the CV for you: see our CV formatting software, or bulk CV formatting for a whole shortlist at once.