Word template · Reports
NHS Employment Check Standards checklist
The NHS Employment Check Standards, published by NHS Employers, set out the six checks NHS organisations expect before someone works for them, including staff supplied by an agency: identity, criminal record, work health assessment, professional registration and qualifications, right to work, and employment history and references. This Word template is a supplier's checklist for one agency worker against those six standards, in the order NHS Employers lists them (July 2026), in your brand: the booking, then each standard with its details (for example the DBS level, barred lists, certificate number and Update Service check, or the regulator and register check date), the supplier's confirmation and a Still needed list. Formatix fills it from the worker's CV and your compliance file, and a check is filled only where your file confirms it. It is a Formatix template, not an official NHS form, and it carries no NHS logo.
Trusts and their managed service providers ask agencies to show the six checks for every worker, and the evidence sits in different places: the DBS certificate, the OH clearance, the register check and the reference file. This checklist pulls those into one document per worker. A CV line such as "Enhanced DBS" or "NMC registered" can fill a detail box, but the check itself is left empty unless your record confirms it.
10 free credits, no card needed. One credit fills one document.
An editable file with neutral branding and a fictional example candidate, to fill in by hand. Formatix fills it automatically from a CV.
What's in the template
A supplier's checklist for one agency worker against the six NHS Employment Check Standards (NHS Employers, July 2026): identity, criminal record, work health, professional registration and qualifications, right to work, and employment history and references, with a supplier sign-off and a list of what is still needed. A CV line can fill a detail but never ticks a check. Not an official NHS form and carries no NHS logo.
- Booking: worker, role, NHS organisation, reference, start date
- Identity and criminal record checks with DBS level, number and Update Service
- Work health assessment, immunisations and EPP clearance as stated
- Professional registration and qualification checks
- Right to work, employment history and references
- Supplier confirmation and Still needed before submission
What it's for: Showing an NHS trust which pre-employment checks the agency has completed for a worker.
WordDelivered as an editable Word file, or saved as PDF.
Who uses it
Nursing and healthcare staffing agencies
One checklist per worker for every trust booking, in your brand.
Locum and AHP agencies
Registration, EPP and work health details set out the way a trust looks for them.
Compliance teams
Each of the six standards with its evidence, and a list of what is still to come.
Every page of the example
The example is in Formatix branding with fictional content. When you pick this template, it is rebuilt with your logo, colours and fonts before you use it.
How you use it
- 1
Pick the template
Open Formatix, choose this template in Studio, and give us your website. We pull your logo, colours and fonts and rebuild the template in your brand. You see a sample before you use it.
- 2
Drop the CV and your compliance file
Upload the worker's CV with the booking and your compliance documents: identity, DBS, OH clearance, register check, right to work and references. One credit fills one document.
- 3
Check, sign off and send
The filled checklist appears beside the original for checking. Obtain the items on the Still needed list, remove that box, then download the Word file for the trust.
Download or automate? The free download is a plain file you fill in by hand. In Formatix the template is rebuilt in your brand, with your logo, colours and fonts taken from your website, and filled from a CV or your notes in about a minute. What you keep is the finished document: an editable Word, PowerPoint or Excel file.
Ask for changes in plain words, such as "move the photo to the right" or "add a Languages section", and the template is updated with the rest of its formatting kept. If you already have a document you send clients, upload that instead and Formatix turns it into a template. How Studio builds templates
Questions about this template
- Is this an official NHS form?
- No. It is a Formatix template laid out on the six NHS Employment Check Standards published by NHS Employers. Its footer says it is not an official NHS form, and it carries no NHS logo. If a trust gives you its own checklist, upload that and Formatix builds the template from it.
- Will it tick DBS because the CV mentions it?
- No. A CV line can fill the DBS details, but the check is marked only when your compliance record confirms it. A check that is not mentioned stays empty; it is never marked No by default.
- Does Formatix check the register or the DBS Update Service?
- No. It copies what your file says, character for character for registration and DBS numbers. The checks themselves stay with your compliance team.
- What about workers without a professional registration?
- For a healthcare support worker, the registration rows stay empty rather than being filled with a guess.
- Which health details go on it?
- Only the outcome of the work health assessment and the immunisation and screening status your OH record states. No diagnosis or other health detail, and no date of birth, document number or National Insurance number.
Related templates and pages
WordNHS clinical agency assignment checklistThe temporary worker assignment checklist a supplier completes for every booking with an NHS trust under the RM6281 Clinical and Healthcare Staffing framework: the Buyer's IR35 status determination, contractual and booking details, the worker, registration and qualifications, mandatory training, charge rate and supplier fee, PAYE route, conflicts, validated documents, enhanced DBS, occupational health, the supplier declaration and what is still needed. Ticks only as the documents confirm. Structure based on the RM6281 assignment checklist (Open Government Licence v3.0). Not an official form.
WordNurse and allied health candidate profileA placement-ready profile an agency sends to an NHS trust for a nurse, midwife or allied health professional, built around what the trust checks at placement: the professional register and PIN in a boxed register summary with the last check and revalidation date, then a checks table (enhanced DBS and the update service, occupational health, right to work, English) with result, date and reference, then clinical areas and skills, life support and mandatory training with completion and expiry dates, the employment history by trust, ward and band with every gap shown, education, references and what is still needed. Only as stated; not an official form.
Use the nhs employment check standards checklist in your brand
Give us your website, and the template is rebuilt with your logo, colours and fonts. Your first ten documents are free, with no card, valid for 14 days.
Formatix fills it from the CV for you: see our CV formatting software, or bulk CV formatting for a whole shortlist at once.