Excel template · Trackers and spreadsheets
Airside pass and training tracker (Excel)
An airside pass tracker shows, one row per person, what is due. This Excel template lists airport, pass type and expiry, background check dates, GSAT, other training and accreditation status. A date turns red once it has passed and amber within 90 days of the as-at date, and only a full date is highlighted. Formatix fills each row from your records. Renewal rules differ by airport, so no date is ever worked out. It is a Formatix template, not an official form.
One sheet for a station or a whole contract. Dates come from your records, since renewal rules vary from airport to airport.
10 free credits, no card needed. One credit fills one document.
An editable file with neutral branding and a fictional example candidate, to fill in by hand. Formatix fills it automatically from a CV.
What's in the template
An Excel tracker of pass holders, one row each: airport, pass type and expiry, background check dates, GSAT, other training and accreditation status. A date turns red once it has passed and amber within 90 days of the as-at date, and nothing is worked out. Not an official form.
- Airport or contract, employer and as-at date
- Live counts of expired items and items due within 90 days
- Pass type and expiry
- Background check dates
- GSAT and other training
- Accreditation status
What it's for: Seeing which airside passes, background checks and training are due.
ExcelDelivered as an Excel workbook you can edit and share.
Who uses it
Ground handlers
Passes and training for a whole station.
Aviation staffing agencies
Every placed worker on one sheet.
Pass administrators
Renewals seen 90 days out.
How you use it
- 1
Pick the template
Open Formatix, choose this template in Studio, and give us your website. We pull your logo, colours and fonts and rebuild the template in your brand. You see a sample before you use it.
- 2
Drop in the documents
Upload each person's pass and training records, with the as-at date. Each person becomes a row. One credit fills one document.
- 3
Check and send
The filled document appears beside the original for checking. Edit anything in place, then download the Word, PowerPoint or Excel file, or save it as PDF.
Download or automate? The free download is a plain file you fill in by hand. In Formatix the template is rebuilt in your brand, with your logo, colours and fonts taken from your website, and filled from a CV or your notes in about a minute. What you keep is the finished document: an editable Word, PowerPoint or Excel file.
Ask for changes in plain words, such as "move the photo to the right" or "add a Languages section", and the template is updated with the rest of its formatting kept. If you already have a document you send clients, upload that instead and Formatix turns it into a template. How Studio builds templates
Questions about this template
- Does it work out when a pass or GSAT expires?
- No. Renewal rules differ by airport, so dates are copied as stated.
- What happens with a partial date?
- It is shown as written and not highlighted or counted.
- Does it work with our ATS or CRM?
- JobAdder, Salesforce, HubSpot and Ezekia connect to Formatix natively on every plan, including the free trial. Any other ATS or CRM works by email: send the documents and your notes to [email protected] and the filled document comes back.
Related templates and pages
WordAirside pass background check fileThe file a sponsor builds before applying for an airside pass: airport and pass type, identity, right to work, the declared history with the dates each referee gave, gaps, criminal record and overseas certificates, accreditation check and GSAT. Requirements differ by airport. Reference dates are never pre-filled and convictions are never judged. Not an official form.
WordLicensed aircraft engineer profileThe profile an aviation staffing agency sends a maintenance organisation with a licensed engineer: Part-66 licence number, categories, authority and validity, type ratings, current company authorisation, availability, experience and recurrent courses. UK and EASA licences are kept apart and nothing is inferred from a job title. Not an official form.
Use the airside pass and training tracker in your brand
Give us your website, and the template is rebuilt with your logo, colours and fonts. Your first ten documents are free, with no card, valid for 14 days.
Formatix fills it from the CV for you: see our CV formatting software, or bulk CV formatting for a whole shortlist at once.