Word template · Reports
Airside pass background check file template
Before an airside pass application goes to an airport ID centre, the sponsor has to pull together references, certificates and training. This Word template is that file: airport and pass type, identity and right to work, the declared history beside the dates each referee gave, gaps, UK and overseas criminal record certificates, accreditation check and GSAT. Requirements differ between airports, so follow the guidelines of the airport issuing the pass. Formatix fills the file from your documents. Reference dates come only from the reference, and convictions are never judged. It is a Formatix template, not an official form.
Published airport guidelines ask for referee dates that are not pre-filled, so this file keeps declared dates and referee dates in separate columns. A period with no reference stays visibly empty.
10 free credits, no card needed. One credit fills one document.
An editable file with neutral branding and a fictional example candidate, to fill in by hand. Formatix fills it automatically from a CV.
What's in the template
The file a sponsor builds before applying for an airside pass: airport and pass type, identity, right to work, the declared history with the dates each referee gave, gaps, criminal record and overseas certificates, accreditation check and GSAT. Requirements differ by airport. Reference dates are never pre-filled and convictions are never judged. Not an official form.
- Airport, sponsor, pass type and application date
- Identity, proof of address and right to work
- Declared history beside the dates each referee gave
- Gaps, explanations and gap references
- UK and overseas criminal record certificates
- Accreditation check, GSAT and Still needed
What it's for: Building a pass applicant's background check file before it goes to the ID centre.
WordDelivered as an editable Word file, or saved as PDF.
Who uses it
Aviation staffing agencies
A file per applicant, ready before submission.
Ground handlers and airport employers
Pass applications that do not bounce on a missing reference.
Pass sponsors
Every gap and missing reference listed.
Every page of the example
The example is in Formatix branding with fictional content. When you pick this template, it is rebuilt with your logo, colours and fonts before you use it.
How you use it
- 1
Pick the template
Open Formatix, choose this template in Studio, and give us your website. We pull your logo, colours and fonts and rebuild the template in your brand. You see a sample before you use it.
- 2
Drop in the documents
Upload the CV, references, certificates and your security interview notes. One credit fills one document.
- 3
Check and send
The filled document appears beside the original for checking. Edit anything in place, then download the Word, PowerPoint or Excel file, or save it as PDF.
Download or automate? The free download is a plain file you fill in by hand. In Formatix the template is rebuilt in your brand, with your logo, colours and fonts taken from your website, and filled from a CV or your notes in about a minute. What you keep is the finished document: an editable Word, PowerPoint or Excel file.
Ask for changes in plain words, such as "move the photo to the right" or "add a Languages section", and the template is updated with the rest of its formatting kept. If you already have a document you send clients, upload that instead and Formatix turns it into a template. How Studio builds templates
Questions about this template
- Is a five-year history always required?
- Check with the airport issuing the pass. Published guidelines from several UK airports ask for five years of references, and some roles landside are shorter. The CAA separately requires overseas certificates where someone lived abroad for 6 months or more in the preceding 5 years.
- Does Formatix decide if a conviction disqualifies someone?
- No. It never judges a conviction. The CAA publishes the disqualifying list in CAP 2159, and the employer and pass issuer make that decision.
- Can it fill the reference dates from the CV?
- No. They come only from the reference. Published airport guidance says dates are completed by the referee.
- Does it submit to the airport?
- No. It prepares your file. You submit through the airport's own process.
Related templates and pages
ExcelAirside pass and training trackerAn Excel tracker of pass holders, one row each: airport, pass type and expiry, background check dates, GSAT, other training and accreditation status. A date turns red once it has passed and amber within 90 days of the as-at date, and nothing is worked out. Not an official form.
WordLicensed aircraft engineer profileThe profile an aviation staffing agency sends a maintenance organisation with a licensed engineer: Part-66 licence number, categories, authority and validity, type ratings, current company authorisation, availability, experience and recurrent courses. UK and EASA licences are kept apart and nothing is inferred from a job title. Not an official form.
Use the airside pass background check file in your brand
Give us your website, and the template is rebuilt with your logo, colours and fonts. Your first ten documents are free, with no card, valid for 14 days.
Formatix fills it from the CV for you: see our CV formatting software, or bulk CV formatting for a whole shortlist at once.