Free tool · free Formatix account · runs on our servers
Free Excel to PDF converter
Turn a candidate tracker or longlist into a PDF a client can read without Excel.
- Free account, no card
- Converted on our servers
- Excel in, PDF out
Excel to PDF runs on the Formatix platform
Excel in, PDF out. A faithful conversion needs a full office layout engine, so this tool runs on our servers. It is free with a Formatix account: work email, no card, and it does not use your formatting credits.
- 1Sign in or sign up
- 2Drop your Excel file
- 3Download the PDF
About this tool
This free tool converts an Excel workbook (.xlsx or .xls) into a PDF, so a candidate tracker, longlist or market map can be shared with a client who does not need to edit it. It runs on Formatix's servers with a free account; files up to 30 MB.
How it works
- 1
Open the tool
Sign in to your free Formatix account, or create one with a work email.
- 2
Drop the workbook
An .xlsx or .xls, up to 30 MB.
- 3
Download the PDF
Check wide sheets: set the print area and page orientation in Excel first if a sheet should fit one page.
Getting a clean PDF from a spreadsheet
- Wide trackers print across several pages unless the sheet is set to landscape and 'fit to one page wide' in Excel's page setup.
- Hidden sheets and hidden columns stay hidden in the PDF.
- Formulas are shown as their values.
Where the conversion happens
Your file is sent to Formatix and converted on our servers, not in your browser, because a faithful conversion needs a full office layout engine. The result comes straight back to you as a download and is not stored on our side. Even so, the file does travel to our server; for anything you would rather keep on your own computer, the browser-only tools on this page never upload.
Questions recruiters ask
- Is it free?
- Yes, with a free Formatix account (work email, no card).
- Why is my sheet split across pages?
- The PDF follows the sheet's page setup. In Excel, set landscape orientation and fit to one page wide, save, and convert again.
- How big a file can I convert?
- Up to 30 MB, one file at a time.
- Is my file uploaded?
- Yes. It is converted on Formatix's servers and comes straight back as a download; neither file is stored.
Converting CVs so you can reformat them?
If the reason you are turning a CV into Word is to retype it into your agency's layout, skip that step. Formatix reads any CV, PDF or Word, in over 40 languages, and fills your own branded template in about 30 seconds.
More free tools for recruiters
- Excel to CSVTurn a candidate tracker or client list into a CSV your ATS or CRM will import.
- CSV to ExcelTurn an ATS or job board CSV export into a proper Excel workbook.
- Word to PDFTurn a Word CV, profile or letter into a PDF that looks the same on every screen.
- PowerPoint to PDFTurn a shortlist deck or candidate presentation into a PDF you can email or upload.
Open source: github.com/OpenRecruiterTools/recruiter-tools (MIT). Uses pdf.js, pdf-lib, JSZip and SheetJS, served from formatix.ai.