Word template · Reports
Full employment history and gaps record template
Schedule 3 to the 2014 Regulations asks for a full employment history together with a satisfactory written explanation of any gaps. This Word template lays the history out with the most recent period first, shows each gap the stated dates leave, and sets the worker's own explanation beside it with where and when it was given. Formatix fills it from the CV, the application form and your notes. It never writes an explanation for the worker: a gap with none stays blank and goes on the Still needed list. It is a Formatix template, not an official form.
The gap is the part of a care file most likely to be missing. CVs round dates and skip months, and a gap is easy to read past. This record sets the periods out in order, so the gaps show, and keeps the worker's explanation in their own words.
10 free credits, no card needed. One credit fills one document.
An editable file with neutral branding and a fictional example candidate, to fill in by hand. Formatix fills it automatically from a CV.
What's in the template
Every period of a care worker's history with the gaps the dates show and the worker's own written explanation of each, for Schedule 3 paragraph 7. An explanation is never written for the worker: a gap with none goes on the Still needed list. Not an official form.
- Each period with dates, employer, position and reason it ended
- Whether the work involved care or vulnerable people
- Each gap the stated dates show
- The worker's explanation in their own words, with where and when it was given
- Who checked it and when
- Still needed: gaps with no explanation
What it's for: Recording a full employment history and the written explanation of every gap.
WordDelivered as an editable Word file, or saved as PDF.
Who uses it
Care agencies
A history that stands up for every worker you supply.
Care homes and home care providers
One format for every new starter.
Compliance officers
Unexplained gaps listed, with their dates, ready to ask about.
How you use it
- 1
Pick the template
Open Formatix, choose this template in Studio, and give us your website. We pull your logo, colours and fonts and rebuild the template in your brand. You see a sample before you use it.
- 2
Drop in the documents
Upload the CV and the application form, with anything the worker has written about gaps. One credit fills one document.
- 3
Check and send
The filled document appears beside the original for checking. Edit anything in place, then download the Word, PowerPoint or Excel file, or save it as PDF.
Download or automate? The free download is a plain file you fill in by hand. In Formatix the template is rebuilt in your brand, with your logo, colours and fonts taken from your website, and filled from a CV or your notes in about a minute. What you keep is the finished document: an editable Word, PowerPoint or Excel file.
Ask for changes in plain words, such as "move the photo to the right" or "add a Languages section", and the template is updated with the rest of its formatting kept. If you already have a document you send clients, upload that instead and Formatix turns it into a template. How Studio builds templates
Questions about this template
- Does Formatix explain the gaps?
- Never. It copies what the worker wrote. If there is no written explanation the box stays blank and the gap goes on the Still needed list.
- How short a gap counts?
- Schedule 3 sets no minimum, so the template lists every gap the stated dates show and leaves the judgement to you.
- What if the CV only gives years?
- The dates are copied as written and never completed. If that means a gap cannot be told, it goes on the Still needed list.
- Does it work with our ATS or CRM?
- JobAdder, Salesforce, HubSpot and Ezekia connect to Formatix natively on every plan, including the free trial. Any other ATS or CRM works by email: send the documents and your notes to [email protected] and the filled document comes back.
Related templates and pages
WordCQC staff file checklistThe staff file checklist a care provider or care agency keeps for each person employed, in the order of Schedule 3 to the 2014 Regulations: identity and a recent photograph, criminal record certificate, conduct in previous care work, why previous care roles ended, qualifications, full employment history with gaps explained, and health. For services regulated by CQC in England. Answers only from the file. Not an official form.
WordCare worker profileA one-page profile of a care worker or healthcare assistant for care homes, home care and social care bookings: the questions a manager asks answered first in plain words (availability, shifts, DBS with workforce and update service, driving, Care Certificate and NVQ / QCF / diploma level), care settings, experience, languages, mandatory training with dates and up to three recent roles. Exactly one page per worker; nothing beyond the CV and notes.
Use the full employment history and gaps record in your brand
Give us your website, and the template is rebuilt with your logo, colours and fonts. Your first ten documents are free, with no card, valid for 14 days.
Formatix fills it from the CV for you: see our CV formatting software, or bulk CV formatting for a whole shortlist at once.