Resume formatting software
Resume formatting software for staffing agencies
Staffing agencies resubmit every candidate resume on their own letterhead, with contact details removed, the sections in the client's preferred order and the formatting cleaned up. Formatix.AI does that automatically: upload a resume in any layout, get it back in your branded template in about thirty seconds, and format a whole submittal batch at once.
No credit card. Your first ten CVs are free and the credits never expire.
How the software formats a resume
- 1
Turn your submittal template into a template
Upload the Word document your recruiters already send clients. Formatix builds the template from it, keeping your fonts, colours and spacing, and emails you a filled sample to check.
- 2
Upload one resume or a batch
PDF, Word, scanned images or LinkedIn exports, in any layout. Resumes in a batch are processed in parallel, so a submittal of ten is ready in minutes.
- 3
Check, edit, submit
Each formatted resume opens beside the original. Edit anything in place and download the Word or PDF file, or the submittal deck and tracker from the same batch.
Every format your clients ask for
Most resume formatters produce a Word or PDF resume. Formatix.AI fills your Word template, a PowerPoint candidate deck and an Excel tracker from the same resume data.
Word
Candidate profiles and formatted CVs in your .docx template, fully editable.
PowerPoint
Shortlist decks with one slide per candidate, in your deck design.
Excel
Trackers and longlists with one row per candidate.
Any of the above as a locked PDF for sending on.
What changes for a staffing desk
Submittals in minutes
Reformatting a resume by hand takes fifteen to forty-five minutes. Formatted automatically, a recruiter can submit while the requisition is still fresh.
Contact details handled by the template
A submittal template with no field for the candidate's phone or email cannot show them, so nothing leaks to the client before the placement is agreed.
Bulk resume formatting
Format every resume for a requisition at once and get the tracker and candidate deck from the same batch.
Standing rules for every client
Set rules once for the account, such as dates as Mar 2026 or pay rates as ranges, and they apply to every resume.
40+ languages
Resumes in Spanish, French, German, Portuguese and more are read and formatted, and can be translated into English.
Works where recruiters work
Format by email, from ChatGPT, Claude or Perplexity through our MCP server, or through the API for other systems.
How it compares with other resume formatting tools
Resume formatting tools for staffing agencies differ mainly in outputs, pricing and who builds the template.
| What you get | Formatix.AI | Typical CV formatting tools |
|---|---|---|
| Output formats | Word, PowerPoint, Excel and PDF from one extraction | Word or PDF |
| Who builds the template | Built automatically from your own document | Often set up by the vendor |
| Pricing | Public, from £0.77 per resume, 10 free | Often quote-only |
| Bulk formatting | Yes, with deck and tracker from the same batch | Batch upload of resumes |
| Access from AI assistants | Yes, ChatGPT, Claude and Perplexity via MCP | Rarely |
Detailed comparisons: Allsorter, HireAra, CV-Transformer, DaXtra.
Pricing in one line
Plans start at £20 a month for 20 CVs (£1 per CV) and fall to £0.77 per CV on the Enterprise plan. Every new account gets 10 free credits with no card and no expiry, and top-up packs are available if you do not want a subscription. Full details are on the pricing page.
Questions recruiters ask
- Is resume formatting the same as CV formatting?
- Yes. US and Canadian staffing agencies say resume, UK and European agencies say CV. Formatix.AI handles both, in any layout and in more than 40 languages.
- Can it remove the candidate's contact details?
- Yes. A submittal template without contact fields never shows them. For a fully anonymised version, use a blind profile template, which also removes the name and replaces employer names with a description.
- Does it integrate with our ATS?
- JobAdder is integrated directly. For other systems, use the REST API with webhooks on the Agency plan and above, or forward resumes by email from any system.
- How many resumes can I format at once?
- A batch runs in parallel, and one credit formats one resume. A requisition's worth of resumes is ready in a few minutes.
- Can I use our existing submittal template?
- Yes. Upload a filled example and Formatix turns it into the template, keeping the fonts, colours and spacing, and emails you a sample to approve.
- What does it cost?
- Plans start at £20 a month for 20 credits and fall to £0.77 per CV on the Enterprise plan. Every new account has 10 free credits with no card and no expiry, and top-up packs are available without a subscription.
Format your next submittal free
Ten free credits, no card, no expiry. Upload your submittal template and ten real resumes.